CalTREES

 

CAL FIRE in cooperation with the California Natural Resources Agency and Environmental Protection Agency are collaborating on the development of an online harvest document submission process to be called "CalTREES." 

CalTREES is the new online harvest document submission system designed to improve document submission and review efficiency, and will be administered by CAL FIRE ITS staff.  CAL FIRE staff and Review Team Agencies (i.e., the State and Regional Water Boards, Department of Fish and Wildlife, and California Geological Survey) will begin using the system internally on October 1, 2018. Registered Professional Foresters, Licensed Timber Operators, and Landowners may begin using CalTREES to electronically submit, track, and update timber harvesting documents in the Winter of 2018.

The existing harvest document forms were revised to meet the needs of the system requirements.  You may begin using the new forms immediately and can access them at  http://calfire.ca.gov/resource_mgt/resource_mgt_forestpractice_harvestingforms.

If you have any questions, please contact the CalTREES HelpDesk at CalTREES.Support@fire.ca.gov or (916) 704-7579. 


General FAQ
CAL FIRE and Review Team Agency FAQs
Registered Professional Forester, Licensed Timber Operator, and Landowner FAQ
Public Stakeholder FAQ

General FAQ

What is CalTREES?
The California Timber Regulations and Environmental Evaluation System (CalTREES) is an on-line system that will streamline the submission and review processes for timber harvesting documents. The system will feature easy-to-use forms and real-time reporting and analytics.

Who will be impacted by CalTREES?
The system will impact multiple State entities, including CAL FIRE and Review Team Agencies (i.e., the State and Regional Water Boards, Department of Fish and Wildlife, and California Geological Survey).  Additionally, Registered Professional Foresters (RPFs), Licensed Timber Operators (LTOs), and landowners will soon have the option to electronically submit, track, and update timber harvesting documents on-line via CalTREES. The public will also have access to CalTREES to search for timber harvesting documents and related data and submit comments electronically.

What are the benefits of CalTREES?
Benefits of the system include:

  • Easy-to-use timber harvesting forms, with built-in validation and regulatory requirement reminders.
  • Easy-to-follow processes for submitting and reviewing timber harvest documents.
  • Better accountability of review timelines.
  • Secure access and collaboration for Review Team Agencies.
  • Reduce the amount of manual, paper-based processes.
  • Electronic notifications and two-way communication between the State and document/plan submitters.
  • Quickly, easily produce standard and ad hoc reports.
  • Accessible historical data and search functionality for the public.
  • Streamline monitoring efforts.
  • Replace outdated, 20+ year old technology.

Where can I learn more about CalTREES?
More information on CalTREES is available on the CalTREES website (Insert link). For additional questions regarding CalTREES, email CalTREES.Support@fire.ca.gov.

CAL FIRE and Review Team Agency FAQs

How does CalTREES integrate CAL FIRE and Review Team Agencies to implement the new system?
CAL FIRE serves as the lead agency in an interdisciplinary timber harvesting plan review process. Employees of CAL FIRE and the other Review Team Agencies worked collaboratively to develop the CalTREES system. CAL FIRE and the Review Team Agencies Regional Water Boards, Department of Fish and Wildlife, and California Geological Survey - have dedicated staff working in the system to conduct plan review. Representatives from the Review Team Agencies also sit on the CalTREES Steering Committee, which acts as the approval body for key Project decisions.

When will I begin to use the new system?
CAL FIRE and Review Team Agency staff will begin using CalTREES internally in Fall 2018.

What support is available as I learn to use the system?
The CalTREES project team is dedicated to ensuring new users have the tools and support they need during the onboarding process. Internal user support includes:

  • In person, hands-on training led by a CalTREES Trainer.
  • Extensive Training Manuals, including step-by-step instructions.
  • Access to pre-recorded training videos and webinars.
  • Opportunities to practice and receive guided instruction in group sessions.
  • Access to CAL FIRE technical staff who are available to answer questions via phone and email through the CalTREES Help Desk.

As a CAL FIRE, State and Regional Water Boards, Department of Fish and Wildlife, or California Geological Survey user, who is here to help me?
The following are designated roles with specific responsibility or expertise to help onboarding each office’s transition to the CalTREES system. Within this list, “Department employee” refers to staff employed by any onboarding state entity (i.e., CAL FIRE, State and Regional Water Boards, California Department of Fish and Wildlife, and California Geological Survey).

  • Steering Committee Member - Department executive who champions the CalTREES vision and goals within their department; identifies and communicates department needs, impact and concerns; communicates CalTREES transition status and department impacts to other executives and manages/supervisors; and ensures CalTREES communications are cascading through the organization.
  • Change Agent - Department employee who has a deep knowledge of a department’s business processes, participates in user acceptance testing, and is committed to becoming the most CalTREES-savvy department staff to provide key support before and after “go-live.”
  • Trainer - Department employee who attends a comprehensive CalTREES Train the Trainer program. Trainers coordinates and leads the department implementation team. Acts as primary point of contact with CalTREES for the other users in the department.

Registered Professional Forester, Licensed Timber Operator, and Landowner FAQ

When will I begin to use the new system?
Registered Professional Foresters, Licensed Timber Operators, and landowners may begin submitting timber harvest documents in CalTREES as early as Winter 2019. New forms are available now and will be required January 1, 2019.

Am I required to submit timber harvest documents online?
While it is highly recommended that you submit documents online via CalTREES, it is not required at this time.  Should you choose not to submit documents online, you will still be required to utilize new, improved harvesting forms that both conform with the Forest Practice Act and Rules and align with the new CALTREES software. To view the revised forms, please visit: http://calfire.ca.gov/resource_mgt/resource_mgt_forestpractice_harvestingforms.

What are the benefits of submitting timber harvest documents online?
CalTREES offers many benefits for Registered Professional Foresters, Licensed Timber Operators, and landowners:

  • The system is designed to guide you through the process by using updated timber harvesting forms.
  • The system will indicate required fields on each form and provide you with reminders about regulatory requirements.
  • Because you can electronically track progress, there will be better transparency and accountability of review timelines.
  • The system will provide electronic notifications and two-way communication between the State and document/plan submitters.
  • The system improves the efficiency of the collaborative review process, to allow faster approvals of timber harvest documents.

What support will be available as I learn to use the system?
The CalTREES project team is dedicated to ensuring new users have the tools and support they need during the onboarding process. Support includes:

  • Access to pre-recorded training videos and webinars, beginning in Winter 2019.
  • Opportunities to practice and receive guided instruction in group sessions. Contact Dan.Craig@fire.ca.gov if you or your organization would like to host a group training session for external users or public stakeholders.

If I submit timber harvest documents online, where will the data be stored?
The CalTREES database will be stored and maintained by the California Natural Resources Agency.

If I save my progress on a partially-completed timber harvest document in CalTREES, is my data visible to the public?
No; timber harvest documents are only visible to the public after you electronically submit your completed form or document. You will have an opportunity to save progress towards a completed document and preview the document prior to confirming your electronic submission.

Will CAL FIRE and other Review Team Agencies collaborate online using CalTREES?
Yes; one of the main goals of CalTREES is to improve the collaborative review process for timber harvesting documents.  CalTREES will enable reviewers to communicate, expedite, and track comments from each State entity involved.

In addition to approval of my timber harvest document via CalTREES, will I be able to obtain approval of related documentation from other State entities (e.g., 1600 Agreements, Water Quality Waste Discharge Permits)?
There is an Agency Synchronicity Committee currently developing processes and tools to combine these efforts in CalTREES.

How can I track the progress of my timber harvest document once submitted?
If you submit the document electronically via CalTREES, you can log in at any time to see the document status and designate how to receive correspondence from State reviewers (i.e., system notifications, email notifications, or mail).  For those who submit paper timber harvest documents, all correspondence and status notifications will be sent via mail.

Public Stakeholder FAQ

When will I begin to use the new system?
Public stakeholders may begin to access information in CalTREES starting in Fall 2018.

Will I be able to search submitted timber harvest documents?
In Fall 2018, CalTREES will provide the ability to search for specific fields within the database, as well as review PDF timber harvest documents that have been submitted.

Can I receive notifications about timber harvest documents?
In the Winter 2018, you will be able to register to receive notifications based on selected criteria (e.g., County, Watershed, Legal Description, Notice of Submission, Notice of Filing).

This Google™ translation feature is provided for informational purposes only.

The California Department of Forestry and Fire Protecton is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool.

Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business.

If you have any questions please contact us here.

Select a Language Below / Seleccione el Idioma Abajo

Close this box or use the [ X ]