Hired Equipment

2020-2023 Supplier Participation Manual 

2023-2026 Supplier Manual (In effect May 1st 2023)

Insurance Documentation Update

To update your insurance expiration dates please send your new proof of insurance documents to this address hiredequipmentinsupdate@fire.ca.gov and to your local hired equipment coordinator (HEC) at the email address listed below in the HEC contact list(bottom of this page). The address above is only to be utilized by suppliers for this purpose no other communications will be responded to. Your local HEC is still your first contact for questions and concerns.

CAL FIRE Hired Equipment Information

For information on the Supplier Participation Manual, contact your local Hired Equipment Coordinator (Listed below).

At times when the equipment needed to control an emergency incident exceeds the resources of the California Department of Forestry and Fire Protection (CAL FIRE), the department hires the equipment and services of the private sector to supplement its own resources. In so doing, CAL FIRE attempts to obtain those resources that exactly meet the resource needs of the Incident Commander, at a price that is fair to the contractor and which represents a prudent expenditure of state taxpayer funds.

CAL FIRE’s internet website contains excerpts from the policies, procedures, and payment rates used by CAL FIRE. These policies define the terms and conditions for entering into an Emergency Equipment Rental Agreement (EERA) with CAL FIRE. These terms and conditions reflect the business needs of CAL FIRE, and as such, these are the business rules of CAL FIRE. These policies, procedures, and rates are not laws or regulations, although in some cases they reflect the requirements of applicable laws and regulations.

The intent of publishing and distributing this information is to provide all prospective contractors access to the terms and conditions for entering into an EERA with CAL FIRE.

Contractors who object to the terms and conditions contained herein should not enter into an EERA with CAL FIRE.

No contractor is guaranteed any amount of business as a result of entering into an EERA with CAL FIRE. CAL FIRE uses established guidelines to distribute assignments for incident fire suppression and support equipment. The intent of these guidelines is to maintain fair business practices and distribute assignments with as many vendors as possible while being fiscally responsible with state taxpayer funds.

CAL FIRE incident commanders determine what equipment is needed to support an incident logistically and operationally to accomplish incident objectives. Vendors are not participants in the processes in determining incident equipment or personnel needs.

Written comments and suggestions for improving these policies and procedures should be directed to:

Statewide Hired Equipment Coordinator
California Department of Forestry and Fire Protection
PO Box 944246
Sacramento, CA 94244-2460